An AI subscription costs about as much as one dinner out per month. The real cost is not there. It is in the ten minutes you spend, every single time, explaining what the company does, who the client is, what you promised and why the last answer missed — work you repeat identically several times a day.
Why this happens
Every new conversation starts empty. The model remembers nothing you told it yesterday unless you gave it somewhere to keep it. Nearly every assistant has such a place — called a project, a workspace or a folder depending on the tool — and nearly nobody uses it, because the interface happily lets you type straight into a new chat.
Gather into a folder
Pitch, quotes, prices, procedures
Ask it to read
And to write a summary you then correct
Save into the project
Files plus standing instructions
What goes into the standing instructions
- Who you are and what the company sells, in two lines.
- Who you are writing to and in what register — formal, direct, technical.
- What you never want: invented prices, delivery promises, figures without a source.
- The format you usually want: a list, an email ready to send, a table.
Ten minutes of context, written once, instead of ten minutes a day, written forever.
Terms used here
- Standing instructions
- A short text attached to the project and applied automatically to every conversation inside it.
- Conversation
- A single thread. It ends when you close it, and nothing in it carries into the next one automatically.
Where to start
- 1Open a new project in the assistant you already pay for.
- 2Upload the folder with your pitch, your quotes and your prices.
- 3Write five lines of standing instructions and work only inside that project for a week.
