Bondshub
A platform that digitizes the issuing of guarantees for public procurement - from the client's request to the issued policy. Two interfaces, one flow: an admin panel for the issuer and a dedicated client interface, with native SEAP integration.
Table of Contents
Summary
A platform that digitizes the issuing of guarantees for public procurement - from the client's request to the issued policy. An admin panel for the issuer and a dedicated client interface, connected in one flow.
Two interfaces. One flow.
An admin panel for the issuer and a dedicated interface for clients.
GPL + GBE.
Bid-participation and good-execution guarantees, in the same system.
SEAP integration.
Pulls the tender data by SEAP code and fills in the request automatically.
Total visibility.
Clients, policies, revenue and audit - every metric up to date.
The Challenge
"How do you turn a guarantee process built on email and paper into an online flow with real-time status?"
Obtaining a guarantee for a public tender is a slow process, on paper and email, between contractor, broker and insurer. Nobody sees the whole picture.
- Manual process - requests over email, SEAP data copied by hand.
- No traceability - nobody sees a request's status in real time.
- Scattered documents - papers to verify, in separate inboxes.
- Clunky communication - questions and clarifications lost across channels.
- Zero reporting - active policies, revenue and expirations - invisible.
The Solution
Bondshub: online request + SEAP integration + document verification + issuing + audit + communication - for contractor and issuer, in a single platform.
What No One Else Does
Four things a classic guarantee process simply does not offer:
Native SEAP integration
Tender data pulled automatically, not copied by hand.
GPL + GBE in one place
Bid-participation and good-execution guarantees, the same system.
Client + issuer, connected
The contractor requests, the issuer processes - without email.
Audit and traceability
Every action recorded, every status visible.
Delivered Features
Modules that work together - from the issuer's admin panel to the contractor's client interface.
Dashboard - the whole flow, at a glance
Users, active policies, company profiles and requests in progress - on a single page.
- Live KPIs - users, active policies, company profiles.
- Requests in progress - filterable by type, beneficiary and date.
- Dedicated modules - guarantees, clients, consultants, audit.
Admin dashboard: key indicators and the requests being processed.
Guarantees - GPL and GBE in one registry
All issued guarantees, searchable by authority, contractor, CUI or request number.
- Two types - bid participation (GPL) and good execution (GBE).
- Advanced search - by authority, contractor, SEAP code, insurer.
- Complete data - value, validity, period and beneficiary.
Issued guarantees: complete GPL/GBE registry with advanced search.
Clients - validated and up to date
Companies, contact persons, profile status and documents to verify.
- Company profile - CUI, contact person, phone and email.
- Status & validation - account accepted, complete profile, files to verify.
- Access control - active or deleted accounts and registration history.
Clients: managing companies and validating profiles (demo data, anonymized).
Notifications - real-time communication
Every new request and every chat message, in a single notifications feed.
- Live activity - new requests, payments and status updates.
- Chat per request - messages tied to each guarantee.
- Full context - company, request number and timestamp.
Notifications: live feed of requests and messages, tied to each guarantee.
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Client dashboard - everything, from one place
Total requests, active policies and the latest issued guarantees - in the dedicated interface.
- Personal summary - requests, active policies, pending requests.
- Latest requests - status and validity, up to date.
- Issued guarantees - the client's documents, accessible anytime.
Client dashboard: summary of requests, policies and issued guarantees.
New request - a few steps with SEAP
You enter the SEAP code, the app pulls the tender data and fills in the form.
- SEAP retrieval - tender data, filled in automatically.
- Lot selection - choose the lots you request the guarantee for.
- Guided validation - authority, object, dates and value, verified.
New request: SEAP integration that pre-fills the guarantee form.
My requests - all under control
The client tracks each guarantee request and its status, in real time.
- Filterable list - GPL/GBE, by status or date.
- Real-time status - under analysis, approved, issued.
- Quick actions - details and documents, one click away.
My requests: the client's guarantee list, with real-time status.
Results & Impact
Issuing a guarantee for a tender - before and after the platform:
| Activity | Before | After |
|---|---|---|
| Guarantee request | Email + phone | Online form with SEAP |
| Tender data | Copied manually from SEAP | Pulled automatically by code |
| Document verification | Separate inboxes | Digital file per client |
| Request status | Unknown | Visible in real time |
| Communication | Email + calls | Chat on each request |
| Reporting | Manual Excel | Live dashboard + audit |
The result: a process that used to take days becomes an online request with real-time status - for the contractor and for the issuer.
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Technical Spotlight
// Frontend
React / Next.js admin dashboard plus a dedicated client interface, two roles in one system
// SEAP Integration
Automatic retrieval of tender data by SEAP code, pre-filling the guarantee request
// Guarantees
GPL (bid participation) and GBE (good execution) in a single searchable registry
// Backend
REST API, role-based authentication (admin / client) and document validation
// Communication
Real-time notifications and per-request chat between client and issuer
// Infrastructure
Relational database, audit log and reporting - production-ready from day one
VisitBondshub
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Services used in this project
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Sector
Accounting & finance