The relationship with an accountant follows a predictable shape: you send documents monthly, you get back a trial balance nobody reads, and when you have a simple question — how much is still owed to me, what did we spend most on this quarter — you make a call and wait. Not because it is complicated, but because answering means someone has to open three files.
What the agent reads
Exactly the documents you send anyway. It needs no access to the accounting software and no integration: it needs files in a folder, and an instruction never to invent anything it cannot find in them.
Invoices issued and received
Bank statements
Trial balance
Ledgers
Answers, not reports
- What you invoiced this month
- What you actually collected
- Who owes you and since when
- What you spent the most on
Where it stops
- How an expense is treated for tax stays the accountant's call, not the model's.
- Nothing the agent produces gets filed anywhere without review.
- If a figure disagrees with the trial balance, the trial balance is right until proven otherwise.
You do not want AI to do your accounting. You want to be able to ask a question without making a phone call.
Terms used here
- Trial balance
- The summary position of all accounts at a date. It is the reference any agent-produced figure gets checked against.
- Receivables
- Amounts invoiced and not yet collected. The most common question an owner asks, and the easiest to answer automatically.
Where to start
- 1Put the last three months of documents in a folder, exactly as you send them to the accountant.
- 2Ask five simple questions and require a source for every figure in the answer.
- 3Check two of them with your accountant. If they match, you have a free monthly report.
